DATA DESTRUCTION PROCESS

This process ensures that each data-bearing device is handled with security and efficiency, meeting both regulatory requirements and client expectations.

Ensuring Complete and Compliant Data Erasure for Secure IT Asset Disposition

1. Initial Client Consultation and Assessment

Understand the client’s data destruction needs, type of data storage devices, and any specific compliance requirements (e.g., HIPAA, GDPR).

Steps:
- Schedule a meeting to discuss needs.
- Determine the types of devices (e.g., hard drives, SSDs, mobile devices).
- Identify the desired method of destruction (data wiping, degaussing, shredding).
- Provide an overview of IT Recyclers’ data destruction services, certifications, and standards (i-SIGMA).

2. Collection and Chain of Custody Documentation

Securely collect devices and maintain a documented chain of custody.

Steps:
- Arrange secure transport for device collection or guide the client on how to ship securely.
- Assign a unique tracking number for each device batch.
- Document each device with serial numbers and ownership details.
- Obtain client signatures for collection verification and chain of custody records.

3. Verification and Sorting

Verify received devices and prepare them for destruction.

Steps:
- Inspect and log all devices, matching serial numbers with documentation.
- Sort devices by data destruction method (e.g., devices for wiping vs. physical destruction).
- Update tracking logs and ensure the correct assignment of destruction methods.

4. Data Destruction Methods

Ensure complete, compliant data destruction.

Steps:
- Data Wiping: Use KillDisk software for data wiping, ensuring each drive is wiped following a chosen level of data overwrite (e.g., one-pass, three-pass, or DoD 5220.22-M).
- Physical Destruction: For devices requiring physical destruction, use equipment such as shredders or degaussers.
- Verification: Conduct a post-wipe verification and generate a report confirming the destruction status of each device.

5. Certificate of Data Destruction

Provide proof of data destruction to meet legal and client requirements.

Steps:
- Generate a Certificate of Data Destruction for each device or batch.
- Include key details: device type, serial number, destruction method, date, and responsible technician.
- Obtain approval and client acknowledgment for recordkeeping.

6. Device Recycling or Disposal

Properly dispose of destroyed data devices.

Steps:
- Determine if the devices can be recycled or need disposal.
- For recyclable components, transfer them to IT Recyclers’ refurbishment or recycling departments.
- For non-recyclable materials, ensure compliant e-waste disposal.

7. Audit and Compliance Records

Maintain documentation for audits and certifications (i-SIGMA).

Steps:
- Archive Certificates of Data Destruction, chain of custody records, and client communications.
- Periodically audit the data destruction process to ensure compliance and identify areas for improvement.

This process ensures that each data-bearing device is handled with security and efficiency, meeting both regulatory requirements and client expectations. Let me know if you’d like any part customized further for IT Recyclers' specific needs.